I recently had a conversation about this very thing with a volunteer who has been serving faithfully in tech arts at TBC for a many years. He mentioned that he was enjoying serving more now than ever before because his role was "simpler". Now that doesn't mean he sits around all morning with hardly anything to do. On the contrary, he has a job that keeps him busy from 7:45am to 12:15pm! Here's the difference. We've clarified the purpose of the job and we've removed any extraneous things that don't contribute to that purpose. This provides a focus and a simplicity that results in a better end product.
This idea of simplicity can apply to all areas of ministry. If you take time to define goals, then it becomes easier to see what things don't propel you towards those goals. This is especially helpful in areas that are largely staffed by volunteers. Volunteers are not staff. (Seems obvious right?) They are there to serve for a few hours and its the job of staff to equip them in order make the most of that time. By providing clear goals, a streamlined work environment, and by eliminating distracting responsibilities, staff can exponentially increases the return-on-investment of that volunteers valuable time. It also provides a much better experience for volunteers. I want my volunteers to feel like they've accomplished a goal and not to be frustrated or overwhelmed by having too many responsibilities (or in my world, too much gear to manage).
This process of simplification will look different for everyone but has universal benefits. You'll probably find that you save time and energy and that the quality of your end results improve. Win/win!